Draft Notice, Information Circular and Proxy and work with management and board to finalize
Coordinate meeting details and timelines with management and transfer agent and assist where necessary
Liaison with counsel and transfer agent
Organize printing and mailing of documents
Booking meeting venue and caterers
Monitor quorum and proxy tabulation prior to AGM and communicate accordingly
Prepare Chairman’s script
Attend meeting
Prepare minutes and handle any follow up filings/applications to corporate, securities or stock exchange authorities pursuant to approvals obtained at the AGM
