Annual Meetings

  • Draft Notice, Information Circular and Proxy and work with management and board to finalize
  • Coordinate meeting details and timelines with management and transfer agent and assist where necessary
  • Liaison with counsel and transfer agent
  • Organize printing and mailing of annual and interim documents
  • Booking meeting venue and caterers
  • Monitor quorum and proxy tabulation prior to AGM and communicate accordingly
  • Prepare Chairman’s script
  • Attend meeting
  • Prepare minutes and handle any follow up filings/applications to corporate, securities or stock exchange authorities pursuant to approvals obtained at the AGM